As a writer, it is important not only to think about what you say, but how it is said by you. To communicate effectively, it is really not enough to have well organized ideas expressed in complete and coherent sentences and paragraphs. You have to also take into account the style, tone and clarity of his/her writing, and adapt these elements into the reading audience. Again, analyzing a person’s audience and purpose is the key to writing effectiveness. The writer must consider the objective of the document, the context in which it is being written, and who will be reading it in order to choose the most effective language.
Characteristics of Effective Language
Concrete language includes descriptions which create tangible images with details the reader can visualize. Abstract language is vague and obscure, and does not bring to mind specific visual images. Look at the two sets of statements below. The statement at the very top is abstract, but the statements become increasingly specific and concrete toward the base.
He could be a roommate that is bad is lazy and discourteous
He could be untidy and unclean
He does not clean up his or her own messes
He leaves his dirty dishes from the kitchen counter
Your relationship with John is unacceptable
you may not go along well with John
You and John have a lot of arguments you and John too insult each other much
You and John call one another derogatory names
Notice how much more effective the statements become as the language gets to be more concrete and specific. The statements at the top, which tend to be more abstract, may be interpreted in many possible ways, and leave many questions answered. The statements in the bottom, which are more concrete, are less ready to accept multiple interpretations.
A hallmark of effective writers may be the power to express the specified message in as few words as you are able to. Good writers, to put it differently, use language which can be to-the-point and straightforward. Think about the following examples.
(1) It is widely discussed by employees that many of those are going to be obligated to change jobs and take on new responsibilities when the merger takes place involving the two companies.
(2) before deciding about perhaps the person on trial is guilty or innocent in cases like this, the members of the jury should always be certain to carefully think about, ponder and think on all of the important and relevant testimony in the actual situation.
Notice how long-winded these sentences are, and how easily they are often simplified and shortened. A significant part of revising and editing involves re-phrasing sentences to eliminate wordiness that is excessive. One method to reduce wordiness would be to eliminate words that are redundant phrases. Consider example one above. The phrases «to change jobs» and «take on new responsibilities» are redundant, and may be combined into one short phrase to be expressed more concisely.
Consider example two above. The phrase «. must be sure to carefully think of, ponder and think about. » contains three straight ways of saying the thing that is same. This sentence could possibly be improved by using only one associated with the key phrases: «. to reflect on. «
A way that is second reduce wordiness is to eliminate «filler» words which serve no purpose within the sentence. Consider example one above. Replace the phrase «. once the merger takes place between your two companies» with «. when the 2 companies merge.» Consider example two above. Spot the wordiness that is excessive listed here phrase: «Before making the decision about whether the person on trial is guilty or innocent in this instance . » This sentence could simply read: «Before determining the defendant’s guilt or innocence. «
Familiar language is that that your readers easily recognize and understand since they utilize it on a frequent basis. One of the most important functions of language is always to build «homophily» or a sense of commonality with an individual’s readers. Language which is foreign and unfamiliar to your reader tends to emphasize the differences between writer and reader, and helps make the message hard to understand. The message is likely to have more impact by using language that is familiar to the reader.
Look at the examples that are following.
An assignment given to a class of business students by their philosophy professor:
«The presently assigned paper necessitates an eloquently articulated analysis regarding the Existentialist perspective when it comes to contemporary living. You ought to adumbrate the true points which represent the sine qua non of the analysis.»
A letter provided for school that is high warning them of this risks of an unhealthy diet:
«Individuals who maintain a diet of high fat content are exposed to an elevated risk of developing atherosclerosis, which can be a buildup of body fat from the inner walls associated with the arteries. This condition can lessen or cut from the flow of blood within the arteries serving the major organs of this body. This could result in poor health.»
Both in examples above, the language that is used is unfamiliar into the readers. As a result, the message loses its impact.
Precise and Clear Language
The employment of appropriate language is a matter that is tricky this is of words is relative and situational. This basically means, words may be interpreted in numerous ways by differing people in numerous situations. For this good reason, it’s important to choose language that will be as precise and clear that you can. The more precise and one that is clear usage of language becomes, the fewer the number of possible interpretations for an email. Consider the following words. What numerical value would you assign every single of them? If something is «probable what percentage of this time does it occur? P>
Would other people assign the value that is same these words while you did? In fact, the product range of values varies greatly mainly because terms are relative: they can mean things that are different different people in numerous situations. How could one become more precise in his/her utilization of these terms?
Think about the examples below. Realize that these terms can vary widely in the meaning to different people. The best way to utilize such essay writing relative terms, then, is always to compare them to something concrete and «known» into the reader. An expensive car?» is best answered with a comparison: «Compared to that Honda, the Acura is expensive for example: «Is that Acura. In comparison to that Lexus, it really is inexpensive.»
Consider the following examples. Note the confusion that is potential ambiguity within these phrases.
(1) Why the student body should continue in this state of apathy is not understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied into the classroom but habits that are political campus do not seem to benefit from such labor.
(4) he is an interesting individual.
(5) It is difficult to estimate the amount of people suffering from AIDS.
Each one of the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your children when Baking Cookies
(2) Safety Experts Say School Buss Passengers must certanly be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second Time in 10 years
(5) Eye Drops Off Shelf
In short, it is advisable to imagine carefully regarding your selection of words and their interpretations that are potential. To communicate effectively, precise and language that is clear essential.